FIRST QUARTER: 7/15/09-10/18/09

• Establish roles
• Identify Steering Committee
• Appoint Steering Committee
• Orient Madison Arts Commission
• Seat Steering Committee/conduct first meeting
• Negotiate IT presence
• Design surveys and toolkit

SECOND QUARTER: 10/18/09-1/18/10

• Finalize IT presence
• Negotiate mayor’s participation
• Mount surveys and Toolkit
• Refine public participation plan with Steering Committee
• Prepare roundtable hosts’ materials
• Secure roundtable hosts
• Design surveys and toolkit

THIRD QUARTER: 1/18/10-4/18/10

• Schedule and conduct roundtables, interviews, and focus groups
• Surveying on-going
• Begin drafting environmental scan
• Close surveying
• Analyze survey, and discussion group data
• Present interim data trends to Steering Committee. Discuss options for presentation of Findings

FOURTH QUARTER: 4/18/10-7/18/10

• Continue conducting roundtables, interviews, and focus groups
• Analyze roundtable, interview, and focus group data
• Draft Findings Report
• Plan presentation of findings event

FIFTH QUARTER: 7/18/10-10/18/10

• Conduct public presentation of Findings Report; gather public feedback
• Meet with Steering Committee to consider public feedback to findings and explore draft recommendations
• Create Draft Plan

FINAL QUARTER: 10/18/10-1/18/11

• Meet with Steering Committee to review Draft Plan
• Create Final Plan based on Steering Committee review
• Place Final Plan on Common Council agenda for presentation and adoption
• Present Final Plan