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PROCESS

A workplan has been established detailing the steps to be taken in creating the plan and the approximate timing of each. The process consists of four basic parts: understanding the existing conditions and trends, creating alternative future development scenarios, developing specific recommendations, and drafting the plan document. The process is summarized in a calendar format below and detailed in the following table. The table will be shaded throughout the process to indicate steps that have been completed.

Part I: Existing Conditions and Trends:
This part will include an evaluation of the existing conditions within the planning area, such as land use, zoning, property ownership, lot dimensions, building heights and setbacks, property assessments, and recent sales. It will also include a summary of relevant recommendations in existing plans that cover or border the area.

Steering Committee Meeting #1

  • Introduction of Steering Committee Members, City Staff, Planning Consultants
  • Elect Chair, Vice-Chair
  • Discuss Planning Process Timeline & Responsibilities
    Establish Future Meeting Schedule
  • Roundtable Discussion: Identify Primary Issues & Concerns
January-February
2007

Inventory & Assessment Phase

  • Review Existing Plans
  • Inventory of Existing Land Uses, Building Massing & Setbacks, Values, and Zoning
  • Inventory of Existing Circulation Patterns
January-February
2007

Steering Committee Meeting #2

  • Review findings of Inventory & Assessment Phase
  • Discuss and approve plan for public input forum
  • Discuss and approve plan for Focus Groups, Round One
February
2007

Public Meeting #1

  • Introduce Planning Process, Objectives, Timeline
  • “Visioning” Session
  • Open Forum: Identify Primary Issues & Concerns
March
2007

Focus Group Meetings Round One

  • Form and convene up to 4 separate focus groups of stakeholders from the same interest group, e.g., business owners, landowners, student residents, and non-student residents
  • Outline priorities and desires for the future of the neighborhood from the perspective of each stakeholder group
March
2007

Assemble Existing Conditions Document

  • Produce existing land use and circulation maps
  • Build 3-D model of existing heights and densities in subject area
  • Summarize stakeholder issues and concerns from public input
March
2007

Part II: Alternative Development Scenarios:
Three to five (depending on the range on input received) general development scenarios that will achieve the vision for the area and result in a vibrant, complete neighborhood will be developed and evaluated. The scenarios will be largely based on land use, density, and general building characteristics. This phase will conclude with a consensus on one preferred scenario.

Steering Committee Meeting #3

  • Discuss assessment phase results
  • Identify issues, concerns, and conflicting objectives among stakeholders
  • Discuss and approve topics and format for public meeting and focus groups, Round Two
April
2007

Public Meeting #2

  • Interactive planning forum with exercises designed to collect input on desired heights, densities, and massing
April
2007

Focus Group Meetings Round Two

  • Form and convene up to 4 focus groups of stakeholders from separate stakeholder groups to discuss topics where disagreement exists between groups
  • Brainstorm and identify creative solutions to problems and work towards consensus on each issue
TBD

Steering Committee Meeting #4

  • Discuss input from public forum and focus groups
  • Choose 3 to 5 general future directions (overall goals) from which to construct development scenarios
May
2007

Develop 3 to 5 Alternative Scenarios

  • Develop 3 to 5 alternate land use / urban design / circulation plans
  • Build 3 to 5 alternate models for heights and densities in 3-D architectural software
May
2007

Steering Committee Meeting #5

  • Discuss and approve alternate development scenario maps and models
May
2007

Public Meeting #3

  • Present alternate development scenarios with 2-D land use and circulation maps and digital 3-D renderings
  • Gather input
July
2007

Part III: Specific Recommendations:
This Part will include a clear description of the preferred scenario and develop specific recommendations to achieve it, including future land use, design guidelines addressing the density, height, scale and massing of new structures, traffic, park and open space, streetscape improvements, and other pertinent recommendations.

Steering Committee #6

  • Generally form the vision and c omponents to be included in the final scenario to develop further
June
2007

Develop Draft Neighborhood Plan

  • Develop draft land use / urban design / circulation plans
  • Develop draft height, density, and massing guidelines
June - July
2007

Steering Committee #7

  • Review draft Neighborhood Plan and gather input
July
2007
Edit Neighborhood Plan
July
2007

Public Meeting #4

  • Present Draft Neighborhood Plan
  • Gather Input
July
2007

Part IV: Plan Document:
The deliverable for this project will consist of a Plan document that will include background information and trends, issues, descriptions and evaluations of the alternative scenarios, a description of the preferred scenario and recommendations, and detailed design guidelines. It will also include a listing of all meetings held and the input received. The plan will be sufficiently illustrated (maps, photos, and illustrations) to clearly articulate the recommendations.

Steering Committee #8

  • Discuss public input on draft plan
  • Decide which changes to make to plan
August
2007

Develop Draft Final Neighborhood Plan

  • Assemble maps, guidelines, elements, supporting material into final document
August
2007

Steering Committee #9

  • Review draft final plan
  • Make changes, if necessary, otherwise approve final plan
August
2007

Public Meeting #5

  • Present final plan
  • Celebrate efforts of all involved
August
2007

Document Production

  • Produce and deliver final plan copies and digital documents to City
August
2007