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PROCESS
A workplan has been established detailing the steps to be taken in creating the plan and the approximate timing of each. The process consists of four basic parts: understanding the existing conditions and trends, creating alternative future development scenarios, developing specific recommendations, and drafting the plan document. The process is summarized in a calendar format below and detailed in the following table. The table will be shaded throughout the process to indicate steps that have been completed.
Part I: Existing Conditions and Trends:
This part will include an evaluation of the existing conditions within the planning area, such as land use, zoning, property ownership, lot dimensions, building heights and setbacks, property assessments, and recent sales. It will also include a summary of relevant recommendations in existing plans that cover or border the area.
Steering Committee Meeting #1
- Introduction of Steering Committee Members, City Staff,
Planning Consultants
- Elect Chair, Vice-Chair
- Discuss Planning Process Timeline & Responsibilities
Establish Future Meeting Schedule
- Roundtable Discussion: Identify Primary Issues & Concerns
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January-February
2007 |
Inventory & Assessment Phase
- Review Existing Plans
- Inventory of Existing Land Uses, Building Massing & Setbacks, Values, and Zoning
- Inventory of Existing Circulation Patterns
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January-February
2007 |
Steering Committee Meeting #2
- Review findings of Inventory & Assessment Phase
- Discuss and approve plan for public input forum
- Discuss and approve plan for Focus Groups, Round One
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February
2007 |
Public Meeting #1
- Introduce Planning Process, Objectives, Timeline
- “Visioning” Session
- Open Forum: Identify Primary Issues & Concerns
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March
2007 |
Focus Group Meetings Round One
- Form and convene up to 4 separate focus groups of stakeholders from the same interest group, e.g., business owners, landowners, student residents, and non-student residents
- Outline priorities and desires for the future of the neighborhood from the perspective of each stakeholder group
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March
2007 |
Assemble Existing Conditions Document
- Produce existing land use and circulation maps
- Build 3-D model of existing heights and densities in subject area
- Summarize stakeholder issues and concerns from public input
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March
2007 |
Part II: Alternative Development Scenarios:
Three to five (depending on the range on input received) general development scenarios that will achieve the vision for the area and result in a vibrant, complete neighborhood will be developed and evaluated. The scenarios will be largely based on land use, density, and general building characteristics. This phase will conclude with a consensus on one preferred scenario.
Steering Committee Meeting #3
- Discuss assessment phase results
- Identify issues, concerns, and conflicting objectives among stakeholders
- Discuss and approve topics and format for public meeting and focus groups, Round Two
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April
2007 |
Public Meeting #2
- Interactive planning forum with exercises designed to collect input on desired heights, densities, and massing
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April
2007 |
Focus Group Meetings Round Two
- Form and convene up to 4 focus groups of stakeholders from separate stakeholder groups to discuss topics where disagreement exists between groups
- Brainstorm and identify creative solutions to problems and work towards consensus on each issue
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TBD |
Steering Committee Meeting #4
- Discuss input from public forum and focus groups
- Choose 3 to 5 general future directions (overall goals) from which to construct development scenarios
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May
2007 |
Develop 3 to 5 Alternative Scenarios
- Develop 3 to 5 alternate land use / urban design / circulation plans
- Build 3 to 5 alternate models for heights and densities in 3-D architectural software
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May
2007 |
Steering Committee Meeting #5
- Discuss and approve alternate development scenario maps and models
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May
2007 |
Public Meeting #3
- Present alternate development scenarios with 2-D land use and circulation maps and digital 3-D renderings
- Gather input
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July
2007 |
Part III: Specific Recommendations:
This Part will include a clear description of the preferred scenario and develop specific recommendations to achieve it, including future land use, design guidelines addressing the density, height, scale and massing of new structures, traffic, park and open space, streetscape improvements, and other pertinent recommendations.
Steering Committee #6
- Generally form the vision and c omponents to be included in the final scenario to develop further
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June
2007 |
Develop Draft Neighborhood Plan
- Develop draft land use / urban design / circulation plans
- Develop draft height, density, and massing guidelines
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June - July
2007 |
Steering Committee #7
- Review draft Neighborhood Plan and gather input
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July
2007 |
| Edit Neighborhood Plan |
July
2007 |
Public Meeting #4
- Present Draft Neighborhood Plan
- Gather Input
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July
2007 |
Part IV: Plan Document:
The deliverable for this project will consist of a Plan document that will include background information and trends, issues, descriptions and evaluations of the alternative scenarios, a description of the preferred scenario and recommendations, and detailed design guidelines. It will also include a listing of all meetings held and the input received. The plan will be sufficiently illustrated (maps, photos, and illustrations) to clearly articulate the recommendations.
Steering Committee #8
- Discuss public input on draft plan
- Decide which changes to make to plan
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August
2007 |
Develop Draft Final Neighborhood Plan
- Assemble maps, guidelines, elements, supporting material into final document
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August
2007 |
Steering Committee #9
- Review draft final plan
- Make changes, if necessary, otherwise approve final plan
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August
2007 |
Public Meeting #5
- Present final plan
- Celebrate efforts of all involved
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August
2007 |
Document Production
- Produce and deliver final plan copies and digital documents to City
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August
2007 |
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