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 SPECIAL EVENTS - Fees
Special Event Fees for 2008

The following fees are provided for your budgeting information.  The final costs will be billed by the Madison Parks Staff.  We are sorry, but there are no discounts given to non-profit groups hosting their event in a city park.  The vast majority of the events held in the City's parks and on State Street are by non-profit organizations.  The City's fees are established in order to recoup the real costs of hosting your event in a city park or street.  The current fees are included in the Special Event Packets so you may set up your event's budget.  It is suggested that when you are setting up sponsorships for your special event, you factor in not only the costs of the entertainment, t-shirts, etc., but also the cost of the permits, equipment, park and shelter rental.

Programmed Event Scheduling Fee: $100, $150, $200, $350, $500, $800, $1,500 plus tax (Based on point calculations) Fee Tax Total
Annual Application Review Fee (events over 1000) $150.00
Successive Day Scheduling Fee $36.00
Event Cancellation Charge 20% of Event charges
Commercial Shoots (i.e. video, still, catalog) $150.00
Cleanup Deposit - (Refundable) *or actual costs of restoration $1,000.00*
Labor Charge/per hour (2 hour minimum at time and a half)
$46.50
Damage to property at cost

Temporary Structure Fees
Temporary Structure - Designated Site $155.00
Temporary Structure - Undesignated Site $285.00
Temporary Structure - Successive day $75.00

Permit Fees (note this does not include prices for necessary permits from other City Departments)
Catering Charge (general shelter or special event) $1.00/person
Fireworks Events (per occurrence) $220.00
Beer Permit Charge (for Brittingham, Demetral, Tenney Parks only) $50.00
Beer Selling Charge (up to 1000 participants) $300.00
Beer Selling Charge (1001 and more participants)  $400.00
P. A. Permit (Amplified Sound) $75.00

Park Vending Permits:
Daily - Commercial Vendor $250.00
Daily - non-Commercial Vendor  $75.00
Annual - Nonprofit Group $250.00
Annual - Profit Group $800.00
Special Event: Nonprofit Group/non-profit umbrella up to 7 vendors $250.00
Special Event: Profit Group $800.00

Equipment Rental Fees
Key/Stake Pounder Deposit (Refundable) $30.00
Key Deposit - Olin, Warner or Elver #2 Shelter (Refundable) $300.00

Athletic Event Fees
Stadium Charge (per game) Breese or Warner Athletic Fields $375.00
Warner multi Use $200.00
Fenced in field (Warner Soccer, per game)  $150.00
Bowman Baseball (per game) $128.00
Warner Baseball (per game) $258.00
Athletic Field Lights (per 1/4 hour) Baseball, football, soccer, softball $25.00
Tennis Court Permit $36/per day/per league
Yahara Cross-Country Annual Charge (plus 4 portable toilets) at cost

Special Events in Madison Parks