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City of Madison Finance | Photo Credit: Archie Nicolette

City of Madison Letter of Credit

August 2011

Dear Prospective Supplier:

The following information is submitted in lieu of a credit application.

Business History

The City of Madison is a municipality of the State of Wisconsin. Today, the City has approximately 2,700 employees and has an overall budget that exceeds $385,000,000 for the fiscal year 2008.

Purchasing Policy

Purchases are executed through Purchase Orders, Limited Purchase Orders (LPO) or Purchasing Cards. Purchase Orders are issued only by the Purchasing Department. LPOs or P-card purchases may be issued by any city agencies.

Billing Information

Remit all invoices in duplicate to:
City of Madison Accounting Division
210 Martin Luther King Jr Blvd, Rm 406
Madison, WI 53703
All invoices must reference the PO or LPO number. Invoices for completed orders are normally paid within 30 days of receipt. Do not send invoices to Purchasing or to the shipping address, unless otherwise indicated in special instructions.

Tax Exempt Status Information

The City of Madison as a municipality is exempt from payment of:

  • Federal Excise Tax: Federal Exemption No. 39-73-0411-K
  • WI State sales or use tax: Tax Exempt No. ES 42916 pursuant to Section 77.54(99) WI Statute
  • Municipal Room Tax: pursuant to Section 77.54(9a) WI Statute
  • Federal Tax ID # 39-6005507
  • Wisconsin Department of Revenue Form S-211

Bank Reference

U.S. Bank
1 South Pinckney St.
Madison, WI 53703
(800) 347-7827

Trade References

Hartland Fuel Products Mike Dawson
1530 Greenview Dr. SW #118
Rochester, MN 55902
(608) 779-6540
Joe Daniels Construction, Inc. Joe Daniels, Jr.
919 Applegate Rd.
Madison, WI 53713
(608) 271-4800

David Schmiedicke
Finance Director