EmployeeNet

Human Resources

City of Madison

1. Enter complete name (or "vacant") and work phone number.

2. Give the present official/payroll title. If you do not know, ask your immediate supervisor, payroll clerk, or the Human Resources Department.

3. Enter any other working title for the job, if different than the class title.

4. Enter the name and class of the immediate supervisor and work phone.

5. Enter the official titles of the Department, Division, Section, etc. where this position is located.

6. Provide the street address of the work place.

7. Enter the total number of hours worked per week; and the regular hours for starting and stopping work. If the work periods involve a shift, or are irregular, please describe briefly.

8. List the hire date in this class.

9. Indicate the date from which all of the duties described on the position description have been regularly performed. This may differ from the date of hire, if the position has changed.

10. The position summary is typically one (or two) sentences that describe the overall/primary role of the position.

11. This section should highlight the primary functions of the position and the specific activities performed in conjunction with each. Each function should be identified by a capital letter, followed by specific activities associated with each function. Generally, there will be no more than five (5) separate, and distinct, functions assigned to any given position and no more than five (5) activities associated with each function. This format essentially provides an outline of the work performed. For example:

This particular example identifies specific functions (e.g., "maintain building grounds") and activities (e.g. "mow lawns") associated with each.

You are also asked to approximate the percentage of time associated with each function (and activity). The sum of all the functions should equal 100%. The sum of all the activities should equal 100%.

12. Briefly describe the primary knowledges, skills, and abilities required for this position. Do not list degree requirements and/or years of experience, but rather highlight the primary requirements (e.g., the "ability to diagnose and repair H.V.A.C. equipment", the "ability to prepare detailed engineering drawings", the "knowledge of microcomputer operations," etc.)

13. List the special tools or equipment required to perform assigned work. Identify the specific work activity where the tools and equipment are used. For example, "operate a voltmeter to check current" (A2) - see #11 above.

14. List the licenses and/or registration, etc. required to perform assigned work. Identify the specific work activity where the license/registration is required. For example, State certification to apply herbicide (B4) - see #11 above.

15. Highlight the essential physical requirements of the position to include any lifting requirements, climbing, or other strenuous activity; also indicate any prolonged and/or repetitive physical activity which is inherent in the work. Again, please be specific.

16. Indicate the level and type of supervision received. Is the work performed under immediate supervision, reviewed upon completion, reviewed for overall results, etc.? How is the supervisor involved in the activities of the position?

17. Indicate responsibility for subordinate staff, if any, by checking the appropriate statement that pertains. Please note that supervisory positions must be accompanied by a supervisory analysis form and organizational chart(s).

18. Employee, please check appropriate statement and sign and date.

19. First-Line Supervisor, please check appropriate statement and sign and date.

Position description forms transmitted through E-mail will NOT be accepted. The above forms must also have signatures.

If you have questions and/or would like assistance in the completion of the position description form please call the Human Resources Department at 266-4615.