ASSESSMENT AIDE 1

CLASS DESCRIPTION

General Responsibilities:

This is entry level technical work in providing field and office support services to property appraisal and assessment staff. Work is initially performed under close supervision, with increasing independence as applicable policies and procedures are learned. Work is structured to provide for career advancement to Assessment Aide 2.

Examples of Duties and Responsibilities:

Under direction, process splits, combinations, new plats and certified surveys; compute the square footage of parcels; prepare, revise or update assessment maps to scale. Verify location, size and parcel numbers of properties from legal descriptions. Write legal descriptions. Assist the public in locating properties from legal descriptions. Trained to use deed plotter or similar software.

Under direction, measure, plot, diagram and describe building characteristics of single family residences based upon field review and blueprint analysis. Assist in computing square foot area, noting property characteristics for calculating replacement cost new of single family dwellings. With direction, perform field reviews of properties to insure that coded characteristics are complete and accurate.

Under direction, process simple personal property statements and calculating full cash values using life tables. Assist in discovering new and out-of-business personal property accounts.

Under direction, prepare and maintain computer generated word processing forms, spreadsheet programs and associated data using appropriate software.

Under direction, maintain the assessment roll files for new plats, certified survey maps, condominiums, annexations, part of sales, combines and street vacations; assign geographic parcel numbers using the Rectangular Survey System standards; compute and/or verify square footage and street frontage of parcels using a coordinated geometry (COGO) program, decipher and/or write legal descriptions based on metes and bounds descriptions, surveys, aerial photographs and other documents, verify completed descriptions using COGO; provide City Engineering with supporting materials to aid in addressing new annexations; ascertain statutory classification of assessment based on use, use code type, lot type, school district and TIF district for new parcels; draft letters to owners of real property notifying them of parcel changes due to part of sales, new plats, etc.; notify City, County and State departments of parcel changes; obtain copies of resolutions and ordinances that affect real property.

Under direction, determine owner's name and mailing address from recorded documents located in the grantee/grantor tract index, Dane County Rumba database program, on microfilm or microfiche; conduct title searches; process documents; maintain plat index for Assessor's Office; update zoning changes; process class shifts and reconcile control totals.

Under direction, function as Acting Board of Review Clerk during absence of Clerk; input Board of Assessor and Board of Review results and reconcile control totals; complete statistical reports and summaries for Revenue Operations Manager.

Under direction, assist as departmental liaison for City of Madison computerized mapping and geographic information systems project team; department liaison for inquiries from Dane County Land Regulations and Records, Dane County Treasury, Dane County Register of Deeds, City of Madison Engineering, Planning and Development and Real Estate Departments.

Perform related work as assigned.

MINIMUM QUALIFICATIONS

Knowledges, Skills and Abilities:

Working knowledge of general office procedures and practices. Working knowledge of applicable property technical characteristics, to include: the layout, design, mapping and legal description of property, deed and survey data, and physical residential property characteristics. Working knowledge of the principles, practices, tools and techniques utilized in basic construction drawing/drafting. Knowledge of personal computer technology. Ability to assist in assembling and analyzing data and maintaining records. Ability to make related mathematical calculations. Ability to read, write and plot legal descriptions. Ability to assist in analyzing financial and accounting data. Ability to accurately prepare construction drawing and assessment maps. Ability to use mechanical drawing instruments and tools. Ability to read and interpret residential construction blueprints. Ability to develop and maintain effective working relationships. Ability to communicate effectively. Ability to physically access field locations in order to observe and record physical property characteristics relevant to assessment.

Training and Experience:

Two years of technical and/or administrative experience directly related to the assessment of real estate. Such experience would normally be supplemented by technical schooling or coursework in the areas of real estate, architecture, building construction or a related field. Other combinations of training and/or experience which can be demonstrated to result in the possession of the knowledges, skills, and abilities necessary to perform the duties of these positions will also be considered.

Necessary Special Qualifications:

Possession of a valid driver's license or the ability to otherwise meet the transportation requirements of the position. Temporary certification as an Assessment Technician by the State of Wisconsin at time of appointment.