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The following is a list of Administrative Procedure Memoranda that are in effect as of May 21, 2013. This listing will be revised periodically.

FINANCE AND ACCOUNTING
1-1 Completion and Execution of City Contracts 02/15/2008
1-2 Policy Statement on Association Dues and Licenses 09/01/1987
1-3 Fiscal Notes on Ordinances and Resolutions 04/13/2005
1-4 Purchasing Policies and Procedures 11/04/2009
1-5 Policy Regarding Travel at City Expense 08/01/2006
1-6 Authorized Expenditures for City Agencies 11/13/2007
1-7 Investment Policy 07/14/2008

PERSONNEL
2-1 Relocation Expenses 10/21/2008
2-2 Travel Expenses of Job Applicants Invited to Madison for Interviews 02/27/1974
2-3 Attendance at Funerals of Deceased City Employees 05/10/1971
2-4 Procedures Involving the Review of Requests for Additional Positions and/or Classifications 08/13/2010
2-5 Vacation Carryover Policy 01/28/2010
2-6 Merit Awards Program - RESCINDED 11/07/2008 07/21/1970
2-7 Temporary Transitional Assignments 12/18/2009
2-8 Affirmative Action - Certification Requests 01/29/1997
2-9 Tuition Assistance Program - RESCINDED 01/02/2012 09/27/2007
2-10 Policies and Procedures for Internal and External Training 08/02/2007
2-11 Out-of-Class Pay 05/04/2000
2-12 Employee Assistance Program 04/11/2008
2-13 CARS Policies and Rules 05/16/2008
2-14 Procedures for Designation of "Family Partner" 07/11/2008
2-15 Critical Incident Stress Management (CISM) 04/11/2008
2-16 Grievance Procedure for Non-Represented Employees 04/17/1989
2-17 AIDS in the Workplace 06/02/1989
2-18 Inclement Weather 02/08/2001
2-19 Salvaging of Waste Materials 12/15/1992
2-20 Forfeiture of Rights to City Employment 03/23/1994
2-21 Family and Medical Leaves of Absence 05/16/2013
2-22 Workplace Accommodations 01/14/2010
2-23 Drugs, Controlled Substance and Alcohol Use and Testing Policy 03/11/2008
2-24 Trainee Appointments 11/07/1995
2-25 Workplace Violence Prevention and Response Policy 03/11/2008
2-26 Sick Leave Value Distribution at Retirement 12/18/2009
2-27 The Impact of Absences on Benefit Continuation/Proration 11/12/1999
2-28 Lunch and Break Periods 11/07/2008
2-29 Filling Permanent Vacancies in the City of Madison - RESCINDED 03/01/2013 04/27/2001
2-30 Donation of Earned Vacation or Compensatory Time 01/09/2004
2-31 Leave of Absence Without Pay 11/07/2008
2-32 Employer Health Insurance Contributions 10/04/2004
2-33 Rules of Conduct 10/12/2005
2-34 Telecommuting Policy 12/20/2004
2-35 Alternative and Flexible Work Schedules 11/07/2008
2-36 Employees Providing Testimony on City Time 04/11/2005
2-37 Change in Address or Telephone Number 10/12/2005
2-38 Hours Worked and Time Recording for CG 21 Employees - RESCINDED 06/21/2011 05/25/2006
2-39 Military Leave Policy 08/01/2006
2-40 Fitness for Duty Examinations 01/12/2010
2-41 Nepotism 12/18/2009
2-42 Pay Practice Policy - Exempt Employees 04/05/2010
2-43 "Take Our Daughters and Sons to Work Day" 04/09/2010
2-44 Volunteers/Unpaid Interns 10/01/2010
2-45 Disability Leave/Layoff 11/03/2010
2-46 Prohibition of Weapons 10/19/2011
2-47 Form I-9 Verification 01/02/2012

ADMINISTRATION
3-1 Common Council, Boards Commissions and Offices Meeting Dates: Submission, Preparation and Coordination of Ordinances, Resolutions and Reports to the Common Council 11/07/2008
3-2 Meeting Notices 09/24/2010
3-3 Retaining Architects, Professional Engineers, Designers, and Land Surveyors for Consultant Services 12/1996
3-4 Guidelines for Ordinance Distribution (Revised) 04/15/1976
3-5 Prohibited Harassment and/or Discrimination Policy 02/28/2012
3-5(A) Prohibited Employment Discrimination and/or Retaliation - RESCINDED 09/26/2005 (combined with APM 3-5) 09/26/2005
3-5(B) Management Procedures for Handling Discrimination, Including Harassment, and/or Retaliation - RESCINDED 09/26/2005 (combined with APM 3-5) 09/26/2005
3-6 Records Management Program 01/04/2013
3-7 Less than Full Time Employment 09/29/2000
3-8 Blood Donations by City Employees 06/11/1987
3-9 Appropriate Use of City Computers 11/08/1999
3-10 Payment for Attendance at Social Events for City Employees 03/03/1999
3-11 Funding of Handheld Computers (Personal Digital Assistants or Pocket PCs) 02/02/2001
3-12 Telephones 01/17/2012
3-13 Web Linking Policy 12/10/2010
3-14 Review of the Impact on Water Resources by Proposed Public Works Projects Prior to Approval by the Board of Public Works and the Common Council 01/07/2004
3-15 Tax Deferral of Accumulated Pay Upon Retirement or Termination 03/10/2004
3-16 Social Media and Department Websites Policy 06/22/2012
3-17 Use of Surveillance Cameras 12/13/2012

SUPPLIES, SERVICES AND EQUIPMENT
4-1 Policy on Relocation of Fire Department Companies 10/23/1973
4-2 Procedure for Selection of an Alternate Contractor on Public Works Projects When Successful Bidder Fails to Execute a Contract, etc. Date Unknown
4-3 Fixed Asset Inventory Procedures - RESCINDED 04/13/2005 06/14/2001
4-4 Television and Video Production Services 09/06/1996
4-5 Policy for the Purchase of Printers, Faxes, Copiers, Paper, and Toner 09/07/2007
4-6 Policy for a Sustainable Green Cleaning Program - Standard Operating Procedures 11/09/2007
4-7 Policy for the Procurement and Disposal of Electronic Products 04/01/2009
4-8 Policy for Annual Acquisition of Phone Books 04/13/2009
4-9 Policy For the Acquisition of Energy Efficient and Safe Vehicles 07/13/2009
4-10 Motor Management Plan 11/18/2010

TRANSPORTATION AND TRAFFIC
5-1 Driver's License Requirements 01/11/2002
5-2 Vehicle Accident Reporting and Investigation - Form(s) 06/01/2009

BUILDING, GROUNDS AND LANDS
6-1 All Hazard Evacuation and In-Place Shelter Procedures for City Facilities and Worksites 02/06/1997
6-2 Public Notification Regarding the Trimming, Pruning or Removal of Trees Within the Public Right of Way or on Public Lands 03/03/1999
6-3 National Corporate Headquarters Addresses 11/16/2006
6-4 Policy to Include Energy Efficiency in Capital Projects 08/17/2010
6-5 City-Owned Meeting Facilities 04/25/2012

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