Shelter Reservations
Reserve park shelters and pavilions for events, meetings & celebrations!
2027 Reservations are Open
Dates/Locations Not Available
Due to reserved special events, a number of dates and locations are not available. View by date or by location.
- Due to project improvements, the following shelters are not available to reserve in 2027:
- Olin Park Pavilion - City Engineering is leading the rehabilitation project of the Olin Park Pavilion (Normal Hall).
- Garner Park Shelter - due to the park's improvements project, we are not taking reservations throughout 2027. The shelter may periodically be available on a first-come, first-served basis. Please inquire with staff before your event to be certain.
- Rennebohm Park Shelter will close after August 22, 2027 for the service drive project - adding handicap parking stalls. The project is expected to be completed in November 2027.
Locations
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Review Policies, Projects & Fees
Before making a reservation, review:
- Reservation policies
- Shelter prices
- Projects: As we continually improve our park system, some projects may affect a nearby shelter.
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Reserve
2026 online reservations may be made 10 or more days in advance. For reservations less than 10 days in advance, please contact us. 2027 reservations open Monday, November 2, 2026.
You can also reserve:
- Phone: 608-266-4711
- In person: Parks Office, 330 E Lakeside St
- Hours: Monday – Friday, 8:00am – 4:30pm
You must pay in full when making a reservation. Online and phone payments are credit card only. In person, pay by credit card, cash, or check.
Special use permits are required for amplified sound, temporary structures, and alcohol in an alcohol-free park. You can buy these permits when making your reservation.
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After Reserving
- Verify all information on your receipt and immediately notify Madison Parks of any errors.
- Read all accompanying attachments. You must follow all park rules.
- If you need a temporary structure permit, you must contact the Diggers Hotline and return the completed application before your reservation.
How to Create an Online Account
- Go to WebTrac, and select Create Account.
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- Answer all required questions.
- Click Save when you've completed the form.
- Remember or record your Household Number (top right) for future account assistance.
Shelter Rules
The following are prohibited at Madison Parks shelters:
- Dogs or other animals
- Glass, including glass bottles
- Fasteners (painter's tape is acceptable)
- Firearms or weapons
- Balloons
- Water features (dunk tanks, sprinklers, water balloons)
- Throwing streamers, glitter, confetti, bird seed, or rice
- Driving on grass or parking near shelter
- Vending (see Special Event Permit)
- Alcohol in an alcohol-free park; an alcohol permit may be obtained with a reservation
Review also Park Rules.
Setup & Cleanup
- Locked shelters may only be accessed during reservation hours; additional fees for early or late access will be charged. Storage of personal items outside of reservations hours is not allowed.
- Use only painter's tape or freestanding decorations; do not use nails, staples or glue.
- Most shelters provide banquet or picnic tables. Check with Parks staff at the time of your reservation for details.
- Lights and outlets vary at each location. Check with staff at the time of your reservation for details. Open-air shelters with lights are on a timer.
- Additional fees may be charged for staff cleanup, park damage or policy violations.
Changes & Cancelations
- Canceling a reservation made on Opening Day will result in a 50% refund at most.
- 2027 Reservations Opening Day: Monday, November 2, 2026.
- Cancelation requests must be submitted at least 11 or more days before event date.
- No refunds are given if the request is submitted 10 days or fewer before event date.
- Changes can be made by calling the Parks Lakeside Offices at 608-266-4711.
- Cancelation requests must be submitted to parks@cityofmadison.com or in writing to:
- Madison Parks - Cancelations
330 E. Lakeside Street
Madison, WI 53715
- Madison Parks - Cancelations
| Number of Days Before the Event | Change Date or Location | Cancel |
|---|---|---|
| 28+ | 85% credit transfer (see Credits) | 75% refund |
| 11 - 27 | 75% credit transfer (see Credits) | 50% refund |
| 10 or fewer | No credit or refund | No refund |
| Undesirable Weather* | No credit or refund | No refund |
Credits
All credits on your account must be used by October 15 of the year issued. After October 15, credits will be removed from your account.
Weather Information
If the National Weather Service issues a Watch, Warning, or Advisory on the day of your reservation and you do not use the space, you may submit a refund request in writing within three (3) business days after your event.
Requests that meet the criteria will receive an 85% refund and 15% credit on your account (good through October 15 of the year issued).