City of Madison Attorney

CONTRACT TRAINING

Presentation: Citywide Contract Training (PDF)
Presentation: Contracts Training Refresher - December, 2009 (PDF)
Contract Request Form - Office of City Attorney (MS Word)
Contracts - Quick Chart (PDF)

ADMINISTRATIVE PROCEDURE MEMORANDA & 4.26:

APM 1-1 (PDF): Completion and Execution of City Contracts
APM 1-4 (PDF): Purchasing Policies and Procedures
APM 3-1 (PDF): Common Council, Boards, Commissions and Offices Meeting Dates: Submission, Preparation and Coordination of Ordinances, Resolutions and Reports to the Common Council
APM 4-6 (PDF): Policy for a Sustainable Green Cleaning Program
MGO 4.26: City Purchasing

PURCHASING MATERIALS:

Purchasing Materials Coversheet and website links:
- P-Card Manual (PDF)
- Purchasing Services and Accounting Handbook (PDF)
Purchasing Guidelines (PDF)
Standard Terms and Conditions (PDF)
“Back of the PO” Conditions of Purchase (PDF)
City of Madison P-Card Manual (PDF)

DEPARTMENT OF CIVIL RIGHTS MATERIALS:

Affirmative Action Contract Compliance Website, Staff Contacts
List of Affirmative Action Contract Compliance Forms
Instructions for Completing City of Madison Affirmative Action Plan (PDF)
Model Affirmative Action Plan for Vendors & Suppliers (PDF)
Request for Exemption Form (based on number of employees) (PDF)
Memorandum from Lucia Nunez re: Disability Rights Assurances (PDF)
Disability Rights Program Physical & Programmatic Accessibility Compliance Plan (PDF)
MGO 39.02: Affirmative Action Ordinance
MGO 39.05: Non-Discrimination Based on Disability in City Facilities & City-Assisted Programs & Activities

OTHER CITY ORDINANCES AND RESOLUTIONS AFFECTING CONTRACTS:

MGO 4.20: Living Wage
MGO 4.25: Procurement of Items of Apparel
MGO 23.01: Regulating of Public Work
MGO 33.07: Board of Public Works
Local Preference Purchasing Police Resolution, File I.D. 05943

RESOLUTION SAMPLES:

Schmidt’s Auto - 4 year service contract, RFP, renewals, File I.D. 01948
Waste Mgmt. - multi depts, over $50,000, RFP, renewal options, File I.D. 02651
Bentley - sole source, software maintenance, automatically renewing, plus professional services master agreement, File I.D. 06030
AT & T - sole source, 5-year phone line services, also authorizes purchasing agent to sign future amendments, File I.D. 05295
Contract Request Form - Office of City Attorney (MS Word)

DRAFTING SAMPLES:

CITY CLERK MATERIALS:

Contract Routing Cover Sheet (PDF)
Contract Routing System Instruction (PDF)

Michael May,
City Attorney

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