Ethics Code

This page is intended to summarize the City of Madison Ethics Code in everyday language - it is not meant to be a substitute for the Code. 

Anyone who is uncertain whether a particular action (or inaction) may be a violation of the Code, or who believes that a violation of the Code has occurred, should obtain a copy of the Code and/or seek the advice of the City Attorney’s Office or the City of Madison Ethics Board.

What is the Madison Ethics Code?

The Code spells out ethical standards of conduct intended to foster public trust and promote confidence in the integrity of government by avoiding the appearance of self-interest, personal gain, or benefit. The Code also requires written disclosures by most City elected officials, employees and appointees regarding their private financial or personal interests in matters that may affect the City. The Ethics Code is found in Section 3.35 of the Madison General Ordinances (MGO).

Why have a code?

The Madison Ethics Code establishes guidelines to ensure that City elected 
officials, employees, and appointees (a) act impartially, responsibly and 
independently, (b) make decisions and policies through proper channels of City governmental structure, and (c) serve the public interest rather than some private interest.

The major areas of responsibility and accountability spelled out in the Code include:

• Disclosure of conflicts of interest and possible disqualification from subsequent action
• Use of office for private gain
• Disclosures of confidential or privileged information
• Receipt of gifts and favors
• Incompatible employment
• Restrictions after leaving office or appointment.

By enacting a Code of Ethics, the City recognizes that certain responsibilities accompany public office or public position. These responsibilities address the need for City officials, employees, and appointees to discharge their duties in the public interest, uphold the U.S. and State Constitutions, and carry out the laws of the nation, state, and municipality with impartiality and fairness and without regard to their private interests. 

To whom does The Code apply?

The Code applies to 

• all elected City officials
• employees and appointed members of City boards
• committee and commissions (including sub-committees and ad hoc committees) 

The Code often uses the word “incumbent” to mean individuals in any of these categories. The Code may also refer to an incumbent’s “immediate family.” For these and other definitions, please consult Section 3.35(2) MGO.

In certain circumstances citizens who interact with City employees and officials may also be subject to the Ethic Code’s standards of conduct. For instance, the Code prohibits the offering of gifts, or special favors as a reward or in exchange for some official action. The Code also prohibits an incumbent from accepting such gifts or rewards. This is an example how the Code offers guidance to both officials and citizens alike.