Let’s Talk About the 2024 Budget – Budget Schedule

2024 Budget Schedule

Budget | Finance, City of Madison, Wisconsin

• Agency requests are now available online.
• For the next few weeks Mayor Rhodes-Conway will evaluate the agency requests before releasing the Executive Budgets
  • Sep 5th Capital Executive Budget
  • Oct 3rd Operating Executive Budget
• Mid-September: Agencies present their Capital budget to Finance committee.
• Early October: Agencies present their Operating budget to Finance committee.
• Mid-November: Council Adopts the budget

See below for recent Finance Committee presentations on the budget process.

Mayor’s Message and budget guidance

• 6/26 Finance Committee Presentation on the Operating Outlook (review slides or start recording at the 2 hr:43 min mark).
• 7/31 Finance Committee Budget Update (review slides or start recording at the 41 min mark).

ARPA Report

• Additionally, please note that we recently published the City’s annual American Rescue Plan Act (ARPA) Annual Recovery Plan and Quarterly Expenditure Report for all activities through June 30, 2023. Prior reports can be found on our main ARPA webpage. Staff will provide an update on ARPA-funded projects at the next Finance Committee meeting on 8/28/23.

Agency Asks - Capital Budget Template

For the list of Capital requests, click here. Thanks to the staff for the addition of two features to the agency asks template:

1. Replaced the TIF (Tax Increment Financing) checkbox with a table to collect detailed TID (Tax Increment District) information.

   

2. In past budgets, project locations are only included in the budget narrative when applicable. This budget season adds the alder district number, making it easier to identify local projects.
   

3. The template is divided into two main sections; the top level introduces a list of projects and a summary of the agency’s budget. Details of each project follow the top section using the format showing in the following image.
   

Local project highlights:

Full budget "REQUESTS": https://www.cityofmadison.com/finance/documents/budget/2024/capital/requests/CapitalRequestsAll.pdf 

Engineering projects & processes: (from Jan 2022 blog)

District 10 has a couple of projects starting in 2024. I am sharing this information from a prior blog which contains the street project processes. These steps usually begin after the council approves the budget.

1. Planning of projects expand over multiple years – not all projects are acted upon.
2. Project engineers reach out to the Alder(s) when they start working on a project, usually a few weeks before scheduling a public information meeting (PIM).
   1. The PIM is the first official contact with the residents to discuss the project and its potential impacts.
   2. PIMs are held for all projects. Most projects end up having one or two PIMs but additional PIMs are held if needed.
3. Projects that include arterial or collector streets are brought to the Transportation Commission to get the commissioners' initial thoughts and comments.
   1. This meeting is intended for the commissioner's input but there is access for the public to voice their input, opinions, and/or concerns.
4. After the Transportation meeting, the staff presents the project to the residents and holds a PIM.
   1. This initiates community outreach and engagement.
   2. Meeting dates are firmed, and notification cards are mailed to impacted residents.
   3. Usually, two meetings are held one in the afternoon and another mid-day.
   4. Depending on input additional meetings may be scheduled.
5. After receiving public input at the PIM staff goes back to the Transportation Commission
   1. At this meeting, staff presents their findings and recommendation(s) to the commissioners.
   2. This is yet another opportunity for the public to voice their input, opinions, and/or concerns.
6. The next step is the Board of Public Works where plans/specs/assessments are reviewed.
   1. This is yet another opportunity for the public to voice their input, opinions, and/or concerns.
7. Then the project goes to the Common Council for the approval
   1. Where guess what? This is yet another opportunity for the public to voice their input, opinions, and/or concerns.
8. After Council approval, the first advertisement for bids is initiated.
9. Project starts.

I encourage you to take a look at the budget. Feel free to reach out if you have any questions.