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More about Agenda Navigation

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Hello! I am preparing for next week's Board and Commission Meetings, trying to get ahead of the curve, next week I have Plan Commission and the Board of Public Health. Since the Plan Commission agenda is short this week, I am sharing additional tips on navigating agendas.

Plan Commission staff and the Board have a well-oiled machine regarding agenda and meeting processes. The PC agenda contains resources, information, and alerts, such as the items scheduled for discussion, updates on past topics taken by the council, and future agenda items.

This coming agenda includes 7 project among 13 items.  

File #File TypeHighlights/Staff ReportFile Title
60306MiscellaneousClick here for full agendaPlan Commission Public Comment Period
78428Conditional UseStarbucks submitted design changes based on Plan Commission and community feedback. Staff Report and changes can be found here.1609 S Park Street (District 13): Consideration of a conditional use in the Commercial Corridor-Transitional (CC-T) District for a vehicle access sales and service window to allow a restaurant to be converted into a coffee shop with vehicle access sales and service window in Urban Design Dist. 7
79962Conditional UseItem 3 should be referred to November 13, 2023 at the request of staff112 S Hancock Street; First Settlement Historic District (District 6): Consideration of a conditional use in the Downtown Residential 1 (DR1) District for a multi-family dwelling (5-8 units) to allow a three-family dwelling to be converted into a five-unit multi-family dwelling.
79963MiscellaneousPlanned Delevopment alteration to allow school use in the existing Holy Name Heights & Bishop O'Connor Catholic Pastoral Center702-726 S High Point Road and 601-701 S Junction Road (District 1): Consideration of an alteration to an approved Planned Development District-Specific Implementation Plan (PD-SIP) to allow a private school tenant in the existing Holy Name Heights/ Bishop O'Connor Center mixed-use development.
80091OrdinanceAmended Planned Development for the construction of a hotelCreating Section 28.022-00642 of the Madison General Ordinances to amend a Planned Development (PD) District General Development Plan (GDP) located at 4716 Sheboygan Avenue, and creating Section 28.022-00643 to approve a Specific Implementation Plan. (District 11)
79553MiscellaneousChange bounderies for existing plat for the Village at Autumn Lake subdivision (79553 & 79554)2124-2216, 2111-2223 Waters Edge Trail, and various other parcels in the Village at Autumn Lake subdivision (District 17): Approval of an alteration to an approved Traditional Residential- Planned (TR-P) District master plan for the Village at Autumn Lake subdivision to reflect the proposed Village at Autumn Lake Replat No. 7 subdivision.
79554ResolutionApproving the preliminary plat and final plat of the Village at Autumn Lake Replat No. 7 on property addressed as 2124-2216 Waters Edge Trail, 2111-2223 Waters Edge Trail, 5-25 Spittlebug Circle, et al (District 17).
80092OrdinanceZoning Map Amendment, re-approval of the final plat of the University Research Park–Pioneer 1st Addition Replat & vacation of parts of a street (80092, 79552, 80073)Creating Section 28.022-00644 and 28.022-00645 of the Madison General Ordinances to change the zoning of property located at 602-1202 Boyer Street, 601-1103 Boyer Street, and 8825 Nelson Crossing, 1st Alder District, from EC (Employment Campus) and CN (Conservancy) District to SE (Suburban Employment) and CN (Conservancy) District. (District 1)
79552ResolutionRe-approving the final plat of the University Research Park-Pioneer First Addition Replat subdivision on land generally addressed as 602-1202 Boyer Street, 601-1103 Boyer Street, and 8825 Nelson Crossing (District 1).
80073ResolutionVacating and discontinuing multiple unimproved public street right-of-ways within the plat of University Research Park - Pioneer 1st Addition to allow the replatting of a portion the development. Being located in the Northeast 1/4 of the Northwest 1/4,Southwest 1/4 of the Northwest 1/4, Northeast 1/4 of the Southwest 1/4, of Section 34, Township 7 North, Range 8 East, City of Madison, Dane County, Wisconsin. (District 1)
79964Demolition PermitApproval to construct an approximately 12,136 square-foot single family residence on a lakefront parcel. Each of this steps have different standars: Demolition of two homes, Certified Survey Map (plot line adjustments) & Conditional Use approval due to the structure exceeding approved standards. Staff report can be found here. (79964, 79965, 79980)5116 and 5118 Spring Court (District 19): Consideration of a demolition permit to demolish two single-family residences
79965Conditional Use5116-5118 Spring Court (District 19): Consideration of a conditional use to allow construction of a single-family residence on a lakefront property; and consideration of a conditional use in the Traditional Residential-Consistent 2 (TR-C2) District for a building or structure exceeding 10,000 square feet in floor area, to allow construction of a new single-family residence on a lakefront property.
79980ResolutionApproving a Certified Survey Map of property owned by Kerin K. Peterson located at 5116-5118 Spring Court (District 19).

Legistar Navigation: General & Plan Commission Agenda

Link for the City of Madison  Agenda depository:  https://madison.legistar.com/Calendar.aspx
General Meetings Tab Information

  1. Click on the Meetings tab 
  2. Click on List View
  3. From the first Drop Down select a date period (Today, This Week, Next Week, a specific year, etc.) 
  4. From the second Drop Down, Select "All Boards, Commission and Committees", or pick a committee from the list
    1. I selected Next Week and all Boards
    2. I am member of the Planned Commission and Board of Health - Reviewing these agendas
    3. I am interested on the Urban Design meeting since this Board advices Plan Commission - Reviewing agenda
    4. The Community Development is another one of interest, the agenda is not out yet - in my calendar for later review
  5. The Meetings - List View page contains:
    1. Date, Time, Location of the meeting
    2. Meeting Details (export capabilities) & Agenda (PDF format)
    3. Meeting cancelations can also be found here
Export Agenda
Upcoming Meetings - Next Week View

General Meetings Tab Information: Agenda - Meeting Details - Export View

  1. From the List View above, Click on the "Meeting details" hyperlink for the agenda of interest
  2. The agenda items is displayed in a table view
  3. Click export to open table is Excel or CSV
    1. This is very helpful for long Council agendas.
Legistar
Agenda Items - Table View
PC agenda
PDF Agenda View - First Page contains Date, Time, Location, Meeting Registration and ways to watch the meeting

Plan Commission  Agenda - Grouped by Projects

  1. For Plan Commission, the Agenda is organized by projects
  2. Look for notes from staff highlighting the combined items
    1. Public comment is also organized by project
    2. But each line decision is voted on separately 
  3. Click on the agenda hyperlinks to open the entire file
    1. The file contains attachments (project plan specifications, letter of intent, application, staff & public comments) - dates are included as part of file names
  4. The agenda also contains the date of the meeting and the date the agenda was approved (Printed Date)
PC Agenda 1

Plan Commission  Agenda - Secretary's Report

  1. This area of the Plan Commission agenda covers updates from Council on prior actions the committee has taken
  2. But more importantly, it contains a list of upcoming agenda items
    1. This is another place to look for future developments, zoning changes, conditional uses and demolitions
PC Agenda 2

Agenda Item Plan Commission - Attachments & Item Actions

  1. Clicking on the agenda item legistar's hyperlink takes you to the Legislation tab.
  2. The top level contains the file number, file type, file name, status, lead committee, final action, title, etc.
  3. For Plan Commission, the attachments' labels contain the names of the documents, as well as dates, to indicate changes to the original files.
  4. The Staff Comments brings together all the required documents, the Standards of Approval justifications, information about area plans, and zoning details.
    1. I review all attachments, starting with the latest Staff Comments.
  5. The Staff Report is a lengthy document that represents the entire project, including:
    1. historical information
    2. other agencies feedback
    3. other committees decisions
    4. Staff's recommendations are based on their interpretation of the Standards of approval.
Agenda Gen Actions

Agenda Item General Information - Actions

6. The History tab above, provides access to the Item's routing and actions taken
7. Each action (eg. refer, re-refer, pass, fail) has an "action details" link 
8. Clicking on the link opens the "action" information (What was the motion, who put it forward, who second it and the voting history)

Actions

Hope you find this information useful and empowering!  Knowledge is Power!

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District 10 - Alder Figueroa Cole

Alder Yannette Figueroa Cole

Alder Yannette Figueroa Cole

District 10, Council President
Contact Alder Figueroa Cole

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