Rules & Guidelines

• Community Rooms and time blocks may be combined to increase capacity and length of reservation.
• Seating capacity for all three Community Rooms is 160 banquet style (20 rounds, 8 chairs per table) or 200 lecture style (chairs in rows).
• Tables and chairs, as well as the set-up/take-down, are included in the reservation fees.
• Additional fees may be charged for alcohol, catering service, special activities, or security.
• A $75 security deposit is required to hold the facility for any requested date and time. Wedding receptions and other large events require a $250 security deposit.
• All rental groups must complete a facility rental agreement.
• One of the permitted caterers must provide all catered food.
• Potlucks are permitted for groups of 30 or fewer - kitchen access is not included.
• All fees are subject to Wisconsin State Sales Tax.

If Lessee plans to use the Facility for commercial use (the sale of goods or services) or charge any form of admission, Lessee agrees to pay WPCRC a $350 commercial use fee in addition to all other fees, deposits, and charges. Payment shall be made at the time the rental agreement is returned.

If WPCRC or Lessee decides security is necessary at Lessee's event, Lessee will be responsible for all fees related to security personnel and equipment. Fees are due at time of reservation. WPCRC reserves the right to do a background check on Lessee and its representatives.

In the event of a late reservation, checks will not be accepted. Payment must be made by cash or credit card.

Smoking is not permitted in any part of the Community Center at any time.

Available through permitted caterers. Potlucks are allowed for groups of 30 or fewer - kitchen access is not included. Please see the rental coordinator for additional kitchen information.

Groups having drop-off or pick-up food service from a permitted caterer will be responsible for the complete clean-up of all areas utilized, including removal of tablecloths and all other personal equipment. All disposables must be placed in appropriate trash receptacles. Recyclables must be placed in recyclable containers only.

All events must end by 10:00pm, including clean-up, unless otherwise agreed upon in advance.

The storage of any equipment or other accessory items belonging to the users is not permitted. WPCRC is not responsible for any equipment or other accessory items left at the Community Center at any time.

The use of nails, tape, tacks or the like to fasten decorations or other materials to walls, doors or from the ceiling is prohibited. Glitter, rice, birdseed, etc, may not be thrown or used as tabletop decorations. Helium balloons are not permitted.

Candles, other than votives, are not allowed.

Lessee shall be responsible for the behavior of any and all event attendees. A responsible person or persons from the Lessee's group shall be present at the event at all times. Lessee agrees that its representatives shall familiarize themselves with and abide by Park Division rules and regulations as well as specific Lessor facility rules.

A $75 security deposit is required to hold the facility for any requested date and time. Wedding receptions and other large events require a $250 security deposit. WPCRC reserves the right to apply all or a portion of the security deposit to the cost of repairing damages to the facility, cleaning the facility or changes in arrangements made by the lessee. If there are no damages or changes in arrangements, the entire security deposit will be returned to the lessee after the event. 

WPCRC will begin taking reservations for the following year after January 1 of the current year. To reserve a date and time, please contact the Rental Coordinator.