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City of Madison Mayor Dave Cieslewicz

ADMINISTRATIVE PROCEDURE MEMORANDA

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The following is a list of Administrative Procedure Memoranda that are in effect as of November 4 , 2009. This listing will be revised periodically.

FINANCE AND ACCOUNTING
1-1 Completion and Execution of City Contracts 02/15/2008
1-2 Policy Statement on Association Dues and Licenses 09/01/1987
1-3 Fiscal Notes on Ordinances and Resolutions 04/13/2005
1-4

Purchasing Policies and Procedures

11/04/2009
1-5

Policy Regarding Travel at City Expense

08/01/2006
1-6

Authorized Expenditures for City Agencies

11/13/2007
1-7 Investment Policy 07/14/2008
PERSONNEL
2-1 Relocation Expenses 10/21/2008
2-2 Travel Expenses of Job Applicants Invited to Madison for Interviews 02/27/1974
2-3 Attendance at Funerals of Deceased City Employees 05/10/1971
2-4 Procedures Involving the Review of Requests for Additional Positions and/or Classifications 09/24/1974
2-5 Vacation Carryover Policy 02/05/1997
2-6 Merit Awards Program - RESCINDED 11/07/2008 07/21/1970
2-7 Temporary Transitional Assignments 12/21/1999
2-8 Affirmative Action - Certification Requests 01/29/1997
2-9 Tuition Assistance Program 09/27/2007
2-10

Policies and Procedures for Internal and External Training

08/02/2007
2-11 Out-of-Class Pay 05/04/2000
2-12

Employee Assistance Program

04/11/2008
2-13 CARS Policies and Rules 05/16/2008
2-14

Procedures for Designation of "Family Partner"

07/11/2008
2-15 Critical Incident Stress Management (CISM) 04/11/2008
2-16

Grievance Procedure for Non-Represented Employees

04/17/1989
2-17 AIDS in the Workplace 06/02/1989
2-18 Inclement Weather 02/08/2001
2-19 Salvaging of Waste Materials 12/15/1992
2-20 Forfeiture of Rights to City Employment 03/23/1994
2-21

Family and Medical Leaves of Absence

08/24/2009
2-22 Workplace Accommodations 06/06/1997
2-23 Drugs, Controlled Substance and Alcohol Use and Testing Policy 03/11/2008
2-24 Trainee Appointments 11/07/1995
2-25

Workplace Violence Prevention and Response Policy

03/11/2008
2-26 Sick Leave Value Distribution at Retirement 09/12/2007
2-27 The Impact of Absences on Benefit Continuation/Proration 11/12/1999
2-28 Lunch and Break Periods 11/07/2008
2-29 Filling Permanent Vacancies in the City of Madison 04/27/2001
2-30 Donation of Earned Vacation or Compensatory Time 01/09/2004
2-31

Leave of Absence Without Pay

 11/07/2008
2-32 Employer Health Insurance Contributions 10/04/2004
2-33 Rules of Conduct 10/12/2005
2-34

Telecommuting Policy

12/20/2004
2-35

Alternative and Flexible Work Schedules

 11/07/2008
2-36 Employees Providing Testimony on City Time 04/11/2005
2-37

Change in Address or Telephone Number

10/12/2005
2-38 Hours Worked and Time Recording for CG 21 Employees 05/25/2006
2-39 Military Leave Policy 08/01/2006
2-40 Fitness for Duty Examinations 06/03/2008
2-41 Nepotism 06/26/2009
ADMINISTRATION
3-1

Common Council, Boards Commissions and Offices Meeting Dates: Submission, Preparation and Coordination of Ordinances, Resolutions and Reports to the Common Council

 11/07/2008
3-2 Meeting Notices 11/07/2008
3-3 Retaining Architects, Professional Engineers, Designers, and Land Surveyors for Consultant Services 12/1996
3-4 Guidelines for Ordinance Distribution (Revised) 04/15/1976
3-5

Prohibited Harassment and/or Discrimination Policy

09/26/2005
3-5(A) Prohibited Employment Discrimination and/or Retaliation - RESCINDED 09/26/2005 (combined with APM 3-5) 09/26/2005
3-5(B) Management Procedures for Handling Discrimination, Including Harassment, and/or Retaliation - RESCINDED 09/26/2005 (combined with APM 3-5) 09/26/2005
3-6 Records Management Program 07/09/1999
3-7 Less than Full Time Employment 09/29/2000
3-8 Blood Donations by City Employees 06/11/1987
3-9 Appropriate Use of City Computers 11/08/1999
3-10 Payment for Attendance at Social Events for City Employees 03/03/1999
3-11 Funding of Handheld Computers (Personal Digital Assistants or Pocket PCs) 02/02/2001
3-12 Telephones 05/22/2001
3-13 Web Linking Policy 05/14/2002
3-14 Review of the Impact on Water Resources by Proposed Public Works Projects Prior to Approval by the Board of Public Works and the Common Council 01/07/2004
3-15 Tax Deferral of Accumulated Pay Upon Retirement or Termination 03/10/2004
SUPPLIES, SERVICES AND EQUIPMENT
4-1 Policy on Relocation of Fire Department Companies 10/23/1973
4-2 Procedure for Selection of an Alternate Contractor on Public Works Projects When Successful Bidder Fails to Execute a Contract, etc. Date Unknown
4-3 Fixed Asset Inventory Procedures - RESCINDED 4/13/2005 06/14/2001
4-4 Television and Video Production Services 09/06/1996
4-5 Policy for the Purchase of Printers, Faxes, Copiers, Paper, and Toner 09/07/2007
4-6 Policy for a Sustainable Green Cleaning Program - Standard Operating Procedures 11/09/2007
4-7 Policy for the Procurement and Disposal of Electronic Products 04/01/2009
4-8 Policy for Annual Acquisition of Phone Books 04/13/2009
4-9 Policy For the Acquisition of Energy Efficient and Safe Vehicles 07/13/2009
TRANSPORTATION AND TRAFFIC
5-1 Driver's License Requirements 01/11/2002
5-2 Vehicle Accident Reporting and Investigation - Form(s) 06/01/2009
BUILDING, GROUNDS AND LANDS
6-1 All Hazard Evacuation and In-Place Shelter Procedures for City Facilities and Worksites 02/06/1997
6-2 Public Notification Regarding the Trimming, Pruning or Removal of Trees Within the Public Right of Way or on Public Lands 03/03/1999
6-3 National Corporate Headquarters Addresses 11/16/2006
 


 

Distribution (via e-mail):

  • Common Council
  • Department/Division Heads
  • Accounting Users Group
  • Payroll Users Group
(Prev. Revision: February, 1997; June, 1997; March, 1999; July, 1999; October, 1999; November, 1999; December 1999; February, 2000; May, 2000; October, 2000; February, 2001; April, 2001; May, 2001, June, 2001; January, 2002; May, 2002; October, 2002; April, 2003; January, 2004; March, 2004; October, 2004; November 2004, December, 2004; March, 2005; April, 2005; July, 2005; August, 2005; September, 2005; October, 2005; January, 2006; February, 2006; May, 2006; June, 2006; August, 2006; September, 2006; November, 2006; August, 2007; September, 2007; November, 2007; January, 2008; February, 2008; March, 2008; April, 2008; May, 2008; June, 2008; July, 2008; October, 2008; November, 2008; January, 2009; April, 2009; June, 2009; July, 2009; November, 2009)