Community Events on Madison Streets

STEP 7: Notification Requirements

Some events may require the event organizer to contact residents, alders or businesses to notify them of the event.

Large Public Events (Outside of Mall Concourse District)

These events consist of three or more blocks, have an estimated attendance of 10,000 or more, and/or require bus detours or significant traffic rerouting. The purpose of the notification is to exchange information and receive public comment about the details of the event.

The event organizer must:

• Send a copy of the Street Use Permit Application to the alderperson(s) of the alder district(s) where the street closure is requested and to the area neighborhood association within five (5) days of submitting the application. The notification shall include contact information for the Event Organizer.
• Provide written notice of the event to each occupant on the street(s) to be closed, prior to the event.
• Keep a record of all public comments and provide them at the Street Use Staff Commission meeting when the application is reviewed.
• Notify any merchants or building occupants identified by the Street Use Staff Commission. The Event Organizer shall provide the Staff Commission a copy of the written notice(s).
  

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State Street Mall Events

Groups or individuals requesting the use of the State Street Mall for an event with amplification during regular business hours, Monday-Friday, 8:00 a.m. - 5:00 p.m., are responsible for notifying the agencies surrounding the area of their activities. The agencies listed on the form below prefer e-mail notification. You, the Event Organizer, must provide the agencies with the application information (e.g., date, time, activities) for your event and get a signature (electronic signatures are acceptable) from each of the listed agencies. Return the petition with your completed Street Use Permit Application. If you have questions about the process, call (608) 266-6033.

• STEP 6: Cleanup and Recycling Plan
• STEP 8: Insurance For Your Event