Contract Training

• Contract Request Form - Office of City Attorney (MS Word)
• Electronic Routing and Signing Contracts (PDF)
• Presentation: How To Get Your POS Contract Right The First Time, 2021 Update (Video)
• Presentation: How To Get Your POS Contract Right The First Time, 2021 Update (PDF)
• Contracts - Quick Chart (PDF)
• What is a Public Works Contract? (PDF)
• How to identify if your project is a Public Work
• Tips for Contract Amendments (PDF)

Software/Technology Contracts

• City IT New Technology Requests - all new software/technology must be approved by City IT
• EULA Resolution - Process for Legal Approval - Software/Technology under $25,000/year
• Software/Technology Intake Form - Full Contract

Administrative Procedure Memoranda & 4.26

• APM 1-1 (PDF): Completion and Execution of City Contracts
• APM 1-4 (PDF): Purchasing Policies and Procedures
• APM 3-1 (PDF): Common Council, Boards, Commissions and Offices Meeting Dates: Submission, Preparation and Coordination of Ordinances, Resolutions and Reports to the Common Council
• APM 4-6 (PDF): Policy for a Sustainable Green Cleaning Program
• MGO 4.26: City Purchasing

Purchasing Materials

• Link to all Purchasing Forms on Finance Website
• Powerpoint: Competitive and Noncompetitive Procurement Process (PDF)
• Purchasing Guidelines (PDF)

Civil Rights Materials

• Affirmative Action Contract Compliance
• List of Affirmative Action Contract Compliance Forms
• Instructions for Completing City of Madison Affirmative Action Plan (PDF)
• Model Affirmative Action Plan for Vendors & Suppliers (PDF)
• Request for Exemption Form (based on number of employees) (PDF)
• Memorandum from Lucia Nunez re: Disability Rights Assurances (PDF)
• Disability Rights Program Physical & Programmatic Accessibility Compliance Plan (PDF)
• MGO 39.02: Affirmative Action Ordinance
• MGO 39.05: Non-Discrimination Based on Disability in City Facilities & City-Assisted Programs & Activities

Other City Ordinances and Resolutions Affecting Contracts

• MGO 4.25: Procurement of Items of Apparel
• MGO 33.07: Board of Public Works
• Local Preference Purchasing Police Resolution, File I.D. 05943

Resolution Samples

• Resolutions for Competitive and Noncompetitive Contracts Memo (PDF)
• Powerpoint: Competitive and Noncompetitive Procurement Process (PDF)

Drafting Samples

• Sample Amendment to Extend Term (PDF)
• Sample Addenda (PDF)
• Sample Amendment (PDF)
• Sample “Multi-Use” Amendment - To Reinstate, Amend and Extend (PDF)
• Sample Amendment Language - How to Replace or Amend an Exhibit (PDF)

City Clerk Materials

• Contract Routing Cover Sheet (PDF)
• Contract Routing System Instruction (PDF)