Park Shelter Reservation Policies and Cancellations
Helpful Dos, Don'ts and Tips
- Do review the Park Rules prior to making a reservation.
- Do bring your receipt as proof of your reservation.
- Do setup and cleanup during your reserved time only.
- Do check Parks Projects for potential projects.
- Do decorate using painter's tape or free-standing decorations. Don't use nails, staples or glue to decorate.
- Do bring your own tables and chairs, if needed. Most shelters offer picnic tables. Check with Parks staff at the time of your reservation for details.
- Do check with Parks staff at the time of your reservation about lighting and outlets, if needed. Lights and outlets vary at each shelter. Lights at open-air shelters are on timers.
- Do understand amenities such as ball diamonds, tennis courts or play equipment are open to the public. Some amenities may be reserved in advance.
- Do know additional fees may be charged for staff cleanup, park damage or policy violations.
Changes & Cancellations (fees apply)
- Changes can be made by calling the Parks Administrative Office at (608) 266-4711.
- Cancellation requests must be submitted to parks@cityofmadison.com or in writing to
- Madison Parks - Cancellations
330 E Lakeside Street
Madison, WI 53715
| 28+ days before event | 11-27 days before event | 10 or fewer days before event | Undesirable Weather | ||
|---|---|---|---|---|---|
| Picnic Shelters* See locations | Change date or location | $10 administrative Fee | 50% refund | No refund | No refund |
| Cancellation | Full refund minus $10 administrative fee | 50% refund | No refund | No refund | |
| Large Shelters See locations | Change date or location | $25 administrative fee | 50% refund | No refund | No refund |
| Cancellation | Full refund minus $25 administrative fee** | 50% refund | No refund | No refund |
*Also includes Level 2 locations: Elvehjem, Esther Beach, Hoyt Roys, Lake View Heights, Marlborough, Olbrich (Walter St), Penn, and Warner Beach
**For reservations made on opening day (2nd Tuesday in November), cancellations made 11 or more days before the event date will receive a 50% refund.