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Park Shelter Reservation Policies and Cancellations

Helpful Dos, Don'ts and Tips

  • Do review the Park Rules prior to making a reservation.
  • Do bring your receipt as proof of your reservation.
  • Do setup and cleanup during your reserved time only.
  • Do check Parks Projects for potential projects.
  • Do decorate using painter's tape or free-standing decorations. Don't use nails, staples or glue to decorate.
  • Do bring your own tables and chairs, if needed. Most shelters offer picnic tables. Check with Parks staff at the time of your reservation for details.
  • Do check with Parks staff at the time of your reservation about lighting and outlets, if needed. Lights and outlets vary at each shelter. Lights at open-air shelters are on timers.
  • Do understand amenities such as ball diamonds, tennis courts or play equipment are open to the public. Some amenities may be reserved in advance.
  • Do know additional fees may be charged for staff cleanup, park damage or policy violations.

Changes & Cancellations (fees apply)

  • Changes can be made by calling the Parks Administrative Office at (608) 266-4711.
  • Cancellation requests must be submitted to parks@cityofmadison.com or in writing to
    • Madison Parks - Cancellations
      330 E Lakeside Street
      Madison, WI 53715
    28+ days before event 11-27 days before event 10 or fewer days before event Undesirable Weather
Picnic Shelters* See locations Change date or location $10 administrative Fee 50% refund No refund No refund
Cancellation Full refund minus $10 administrative fee 50% refund No refund No refund
Large Shelters See locations Change date or location $25 administrative fee 50% refund No refund No refund
Cancellation Full refund minus $25 administrative fee** 50% refund No refund No refund

*Also includes Level 2 locations: Elvehjem, Esther Beach, Hoyt Roys, Lake View Heights, Marlborough, Olbrich (Walter St), Penn, and Warner Beach
**For reservations made on opening day (2nd Tuesday in November), cancellations made 11 or more days before the event date will receive a 50% refund.