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Grant Restrictions

Cash Match Required: The grant request must be matched with cash or a combination of cash and in-kind contributions. At least 50% of the match must be cash from non-City sources.
 
Examples
Total Project Cost
Maximum Grant Request*
(up to 50% of project cost)
Minimum Cash Match
(50%+ of grant request )
$3,000
$1,500
$750+
$6,000
$3,000
$1,500+
$10,000
$5,000
$2,500+
 
*Maximum Grant Request: Grant requests cannot be for more than 50% of the total project cost. Each grant type also has a maximum:
  • Project: $5,000
  • Legacy: $1,500
  • Individual Fellowship: $2,000

In-kind Contributions: donations of goods or services, such as labor, facilities, materials, or equipment.

Allowable Expenses: artist fees, royalties, production expenses, space rental, marketing costs, expendable materials, required insurance.

Unallowable Expenses: prizes, awards, tuition, unrelated expenses, permanent equipment, travel outside the City of Madison, food and drinks, repaying debts.

Labor as Expense: individual artists may list all or part of their time as a project expense. List any hours you are not requesting funding for as an in-kind contribution.

Value of In Kind Expenses: value labor at the rate the donor has previously earned for their work. Value venue and/or equipment at the rate it is typically rented.

Date of Expenses: We will not pay for any hours worked, or expenses incurred, before the contract is signed by the City.

Last Updated: 01/21/2026