Policies & Governance
- APM 3-6, Records Management Program – Appendices
The Appendices to the APM are the current Records Retention & Disposition Schedule and the Madison Police Department Records Retention Schedule - Madison General Ordinance 3.70
Sets forth the official policy regarding City of Madison records. - Section 19.21(4), Wis. Stats.
Sets forth a basic policy of governmental cooperation with regard to information collected and stored by local governments. - Section 16.61, Wis. Stats.
Sets forth policies for the retention and disposition of public records. - Section 19.31-19.39, Wis. Stats.
Sets forth policies for records disclosure and public access. - Department of Administration, Chapter Adm 12
Sets forth standards and requirements for electronic records management.
The references above are only starting points for determining the retention, disposition, and access of public records in each city department. Program areas may have additional statutory and/or legal requirements to consider such as the Freedom of Information Act (FOIA) or Code of Federal Regulations (CFR) which includes the Health Insurance Portability and Accountability Act (HIPAA). Other governance entities that may establish retention rules or limit access to public records include Housing and Urban Development (HUD), Federal Bureau of Investigation (FBI), or US Department of Labor. Check with your department's assistant city attorney if you're not sure what regulatory agency governs your programs.