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Building Inspection

Short-Term Rental Quarterly Reporting

Quarterly Reports (QRs) must be filled out completely and submitted online by the required deadline after each quarter ends for all TRH operators. Quarterly Reports include two parts, Advertising Locations and Registry. Both parts are required even if you have not advertised and/or hosted any reservations during the quarter.

If you have not advertised during the quarter, enter “No Advertising” on the Advertising locations page. If no reservations, enter “No Reservations” on your Registry. Include the year on all dates in your registry. You can use both the ZTRHP1-D (Advertising Locations) and the ZTRHP1-E (Guest Registry) forms instead of the QR form.

Due Dates

All TRH operators must submit a ZTRHP-QR quarterly report anytime during the month after a quarter has ended. Do not submit QR reports before the quarter has ended. They are due on the first of the following month. 

QuarterSubmit ReportDeadline
1 (January, February, March)AprilMay 1
2 (April, May, June)JulyAugust 1
3 (July, August, September)OctoberNovember 1
4 (October, November, December)JanuaryFebruary 1

Download Quarterly Report Form

You can choose one of the following formats:

Download Excel file

Download PDF file

How to Submit Quarterly Report Forms

All Quarterly Reports must now be submitted online. We will not accept Quarterly Reports by U.S. mail, email, or other paper delivery to our office.

Here's how to submit your Quarterly Reports online:

  1. Create Account and Log In

    Log in to the City of Madison Licenses and Permits website. If you do not have an account, you can register for one for free on the Licenses and Permits website.

    After you create your account, contact zoningTRH@cityofmadison.com to tell us what email address you are using. Zoning staff will connect it to your ZTRHP permit.

    NOTE: You may need to wait up to a week for Zoning to connect your account. Please create this account now and notify zoning as soon as possible about the email address you used. 

  2. Click on Permitting Tab

    Once you are logged in, you can find the Permitting tab near the top of the page. Your ZTRHP Tourist Rooming House permit should appear under the Records heading.

  3. Select Your Permit

    Click on your ZTRHP permit to select it.

  4. Click on Record Info

    Once you click on Record Info, a drop-down menu will open. Choose the Attachments option from the drop-down menu.

  5. Add Quarterly Report

    Scroll to the bottom of the page and click on the Add button.

    • In the File Upload dialog box, click the Add button.
      • Browse to the file location on your device where your Quarterly Report is located.
      • Select the appropriate file.
      • Click on the Open button.
      • Click on the Continue button when the upload is complete.

  6. Select Document Type

    Click on the appropriate document type in the Type drop-down, then select QR-Quarterly Reporting in the drop-down.

  7. Enter Description

    In the Description box, enter the year and the quarter number.

    (Example: 2025-Q2)

  8. Click Save

    Click the Save button to complete the process. Repeat these steps if you have additional files to upload.

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Zoning & Signs