2024 Older Adult Services RFP


The Community Development Division (CDD) of the City of Madison seeks to create the necessary conditions for Madison residents to realize their full potential through the building of human capital and economic development. Encompassed in the goal of Shared Prosperity through Building Human Capital is the assurance that older adults are prepared for lifelong success.

This application process is intended for organizations who have contracts managed by CDD in 2024 for Older Adult Service programs; or are new to City of Madison funding for Older Adult Services.

The Older Adult Services funding process for contracts beginning January 2025 is open to organizations who wish to apply for City funding for;

  • Case Management Services,
  • Culturally Relevant Services,
  • Independent Living Support Services,
  • Outreach, Information, and Referral Services.

Process Overview

  1. Review RFP Guidelines

    Please read the Guidelines carefully before completing your application, and pay close attention to key dates included in the timeline.

  2. Attend a Workshop

    Applicants are required to attend an RFP workshop, or schedule a conversation with City staff Yolanda Shelton-Morris or Garrett Tusler about their proposals by June 5th, 2024, at 11am-1pm to be eligible to apply.

    1. Slides from the workshop 
    2. Video Recording of the 6/5/2024 RFP Workshop
    3. Frequently Asked Questions
  3. Submit Letter of Intent

    Applicants wishing to be considered for funding through this RFP process must submit a Letter of Intent form by Monday, June 17th, 2024, 4:30 PM CST, to CDDapplications@cityofmadison.com.

    Letter of Intent Form

  4. Review Timeline

    Please keep these important dates in mind when preparing to submit your application.

    • Publish RFP:  5/24/2024
    • Older Adult Services RFP Workshop: 6/5/2024 11am-1pm
    • Required Submission of Letter of Intent: 6/17/2024 at 4:30pm CT
    • Applicant Presentations: 8/28/2024
    • Committee on Aging– Finalize Funding Recommendations: 9/25/2024
    • Resolution with Funding Recommendations Introduced to Common Council: 10/8/2024
    • Finance Committee Action: 10/14/2024
    • Common Council Action: 10/29/2024
    • Anticipated contract start date: 1/1/2025

    These dates are for planning purposes. They represent the City's desired timeline for implementing this process. All dates are tentative, non-binding, and subject to change, with notice.

  5. Fill Out the Application

  6. Submit the Application

    Applications MUST be received by 4:30 pm CDT on July 1st, 2024.

    Proposals must be submitted to: CDDapplications@cityofmadison.com

    All proposals must be submitted electronically. Please submit all application materials by program proposalIn other words, if your agency plans to apply for three different programs, we would expect to see three separate email submissions including all of the required materials listed below. This will facilitate the review process.

    Format for File Names

    Please follow the file naming format provided below for all submitted materials.

    [Program Name]_[Your Agency’s name]_[Program Type]_[Document Type]_[Applicant Type]


    AGE OUT LOUD_OlderAdult Agency inc._Case Management services_Organization Narrative_JOINT/MULTI PARTNER


    Please include only the required submittals specified below:

    • One Application Part 1 – Organization Narrative form
    • One Application Part 2 – Program Narrative Application form
    • One Budget Workbook which includes all organization and program information.
      • One (or more) Budget Narrative document – Joint/Multi-agency applications ONLY
    • Letters of Commitment – Agencies listing a partner/collaborator in addition to any joint/partner applicant (if applicable) for their program should include a letter of commitment/support from the listed agency highlighting the ways in which the agency will support the program.
    • Fiscal Agent Form -- Complete the form if applicable

    Applications time stamped received after 4:30 pm on July 1st 2024 will not be considered, No exceptions!

    You will receive a confirmation email once you have submitted your application(s) if submitted before 3pm on July 1st. These email notifications are not auto generated so allow some time for a person to receive and process your application. If you do not receive a notification within 2 hours, it means that your application did not get delivered.

  7. Submitted Applications

    The following applications will be considered for School-Age Child and Youth Development program funding:

    • Yet to be posted.


  8. Application Presentations

    All applicants are invited to present before the Committee on Aging, Staff and Review Committee on one of the following dates and times:

    Tuesday, August 28th, 2024 at 2:30pm CST 

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