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Community Development

2025 Crisis Intervention and Prevention RFP

Purpose

The City of Madison Community Development Division's mission is to supporting the necessary conditions for all residents to thrive and reach their highest potential. Through the Community Resources Unit in Community Development Division (CDD), the City aims to work in partnership and collaboration with residents, community partners, stakeholders, and other funders to overcome barriers to opportunity, strengthen neighborhoods, and promote shared prosperity and well-being for all.

As part of this commitment, CDD is seeking program proposals that support Crisis Intervention and Prevention services aimed at promoting safety, well-being, and a sense of stability among youth, individuals, and families. The purpose of the 2025 Crisis Intervention and Prevention (CIP) RFP process is to invest in qualified programs and services that are culturally responsive and provide community-based solutions that build protective factors and strengthen resilience.

Organizations can apply for the CIP RFP under two priority areas:

  • Crisis Intervention Support Services - includes 24/7 helplines and short-term shelter for individuals experiencing gender-based violence and youth without safe housing.
  • Prevention Services and Activities - focuses on upstream solutions that enhance community connectedness, promotes long-term well-being, and reduces risk factors for crisis.

Community Voices Survey Report

To ensure this RFP reflects the experiences and priorities of Madison residents, CDD conducted a 2025 Community Voices Survey with nearly 500 participants. The survey gathered feedback on awareness, use, and perceptions of crisis and prevention services across the city. The results directly informed the design of this RFP, helping to shape its focus areas and funding priorities. Download the Community Voices Survey Report. 

Process Overview

  1. Review RFP Guidelines

    Before applying, please carefully review the full RFP for information on funding availability, eligibility, program requirements, evaluation criteria and key deadlines.

     

  2. Attend a Required Workshop

    Applicants are required to attend an RFP workshop or schedule a conversation with City staff Yolanda Shelton-Morris or Nancy Saiz about their proposals by August 25, 2025 at 4:30pm to be eligible to apply. 

    1. Slides From the Workshop
    2. RFP Workshop Video Recording from August 12th
    3. RFP Workshop Video Recording from August 14th
    4. Frequently Asked Questions 

     

  3. Submit Letter of Intent

    Applicants seeking to be considered for funding in the 2025 CIP RFP process must submit a Letter of Intent form by August 25, 2025 at 4:30pm to be eligible to apply. Please submit letter to CDDapplications@cityofmadison.com.

    Letter of Intent Form

  4. Review Timeline

    Please keep these important dates in mind when preparing to submit your application.

    • RFP Published: August 8, 2025
    • RFP Application Workshops: August 12, 2:30-3:30pm or August 14,10:00-11:00pm
    • Deadline for submitting Letter of Intent: August 25, 2025 4:30pm
    • Deadline to meet with CDD staff if unable to attend workshop: August 25, 2025 at 4:30pm
    • Deadline for Submission of Proposals: September 22, 2025, 4:30 PM CDT
    • Review of Applications: September 25, 2025– October 10, 2025
    • Agency Presentations to Community Resources Committee: Weeks of October 13, 2025 and October 20, 2025 (to be scheduled)
    • Community Resources Committee Meeting--Finalizing Funding Recommendations: October 22, 2025
    • Resolution with Funding Recommendations Introduced to Common Council: November 11, 2025
    • Finance Committee Action on Funding Recommendations: November 17, 2025
    • Final Common Council Action on Funding Recommendations: November 25, 2025
    • Anticipated Contract Effective Date: January 1, 2026

    These dates are for planning purposes. They represent the City's desired timeline for implementing this process. All dates are tentative, non-binding, and subject to change, with notice.

  5. Fill Out the Application

    Application Forms (using naming format described below):

    Application Form Naming Format:

    Please follow the file naming format provided below for all submitted materials.

    • [Program Name]_[Your Agency’s name]_[Program Type]_[Document Type]_[Applicant Type]
    • Example: COMMUNITY CONNECT_CIP inc. Prevention Services and Activities_Organization Narrative_JOINT/MULTI PARTNER 

  6. Submit the Application

    Deadline: Monday, September 22, 2025 by 4:30 PM CDT

    Late or incomplete applications will not be considered. Please submit your application well before the deadline. No grace period will be granted.

    Submission Instructions:

    All proposals must be submitted electronically via email to CDDApplications@cityofmadison.com. Please include CIP RFP 14051 in the email subject line and submit separate emails for each application program proposal. Therefore, if your agency plans to apply for more than one program, we would expect to see a separate email for each program with all of the required materials listed below.

    Please include the following required submittals:

    Applications will NOT be accepted from entities that have not:

    1) Submitted a Letter of Intent by the deadline; and

    2) Attended a workshop or consulted with staff about their proposals by the deadline.

    You will receive a confirmation email once you have submitted your application(s) if submitted before 3:00pm on September 22, 2025. These email notifications are not auto-generated, so allow some time for a person to receive and process your application. If you do not receive a notification within 2 hours, it means that your application did not get delivered.

    Reminder, we highly encourage applicants to take the time and opportunity to reach out to their Alders in the communities that your proposed program serves in before final council recommendations. Please use the Council Members page to find Alder(s) that represent the neighborhoods that you serve. 

  7. Submitted Applications

    Applications received will be posted after the submission deadline.

     

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