PUBLIC WORKS CONTRACTS: FORMS

Step 1: PLANNING THE PROJECT AND ESTABLISHING CAPITAL BUDGET

No forms needed for this step.

Step 2: ASSIGN PROJECT/CONTRACT NUMBER

Request for Project/Contract Number (MS Word)

Step 3: APPROVAL OF PLANS AND SPECIFICATIONS

Resolution Form when No Special Assessments are Deemed Necessary (MS Word)
Resolution Form Establishing the Assessment District (MS Word)
Resolution Form Allowing the Agency to Advertise and Receive Bids (MS Word)
BPW/CC Calendar
City Calendar of Events
Special Assessment Waiver (MS Word)
Sample of Assessment Notice of the Public Hearing before the Board of Public Works (PDF)
Sample of Letter Describing the Project (PDF)
Notice/Ad Public Hearing before the Board of Public Works (BPW) (MS Word)
Notice/Ad Public Hearing before the Common Council (CC) (MS Word)
Letter from Finance Department of BPW/Common Council Approval (PDF)

Step 4: PREPARING CONTRACT FOR BID

Public Works Contracts Boilerplate (value OVER $100,000) (MS Word)
Public Works Contracts Boilerplate (value UNDER $100,000) (MS Word)
Sample Proposal Pages (MS Excel)
Special Provisions Worksheet (MS Word)

Step 5: CONTRACT OUT FOR BID

Addendum (MS Word)

Step 6: AWARD AND EXECUTION OF CONTRACT

Opening Bid Tab (PDF)
Start Work Letter - No Outstanding Issues 2021 (PDF)
Start Work Letter - With Issues 2021 (PDF)

Step 7: CONTRACT ADMINISTRATION

Change Order (MS Excel)
Payment Request (PDF)
Payment Request Blank (PDF)
Ban the Box Job Application Requirements Notice (PDF)
Department of Civil Rights Contract Compliance Website
Contractors Resources

Step 8: CONTRACT CLOSE-OUT - FINAL PAYMENT

Substantial Completion Letter 2021 (PDF)
Copy of Notice to Paper of Certificate of Completion (PDF)
Example of Packet Engineering Division sends to contractors at this stage (PDF)
Individual versions of the forms follow below. The packet includes a copy of the final payment but this is more for contractor's information/records. There is no requirement per se that a copy be sent with the Final Subcontractor List and Final Pay App.
Final Letter 2021 (MS Word)
Final Subcontractor List (PDF)
Blank Payment Request (PDF)


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PW Home PW Boards & Commissions Contact PW Staff PW Forms Plan Notification Public Works Contract Database Prequalified Contractors Request for Proposals/Request for Qualifications Procedures Standard Specifications for Public Works Construction Targeted Business Directories, Civil Rights Engineering Traffic Engineering Water Utility	PUBLIC WORKS CONTRACTS: FORMS Step 1: PLANNING THE PROJECT AND ESTABLISHING CAPITAL BUDGET No forms needed for this step. Step 2: ASSIGN PROJECT/CONTRACT NUMBER Request for Project/Contract Number (MS Word) Step 3: APPROVAL OF PLANS AND SPECIFICATIONS Resolution Form when No Special Assessments are Deemed Necessary (MS Word) Resolution Form Establishing the Assessment District (MS Word) Resolution Form Allowing the Agency to Advertise and Receive Bids (MS Word) BPW/CC Calendar City Calendar of Events Special Assessment Waiver (MS Word) Sample of Assessment Notice of the Public Hearing before the Board of Public Works (PDF) Sample of Letter Describing the Project (PDF) Notice/Ad Public Hearing before the Board of Public Works (BPW) (MS Word) Notice/Ad Public Hearing before the Common Council (CC) (MS Word) Letter from Finance Department of BPW/Common Council Approval (PDF) Step 4: PREPARING CONTRACT FOR BID Public Works Contracts Boilerplate (value OVER $100,000) (MS Word) Public Works Contracts Boilerplate (value UNDER $100,000) (MS Word) Sample Proposal Pages (MS Excel) Special Provisions Worksheet (MS Word) Step 5: CONTRACT OUT FOR BID Addendum (MS Word) Step 6: AWARD AND EXECUTION OF CONTRACT Opening Bid Tab (PDF) Start Work Letter - No Outstanding Issues 2021 (PDF) Start Work Letter - With Issues 2021 (PDF) Step 7: CONTRACT ADMINISTRATION Change Order (MS Excel) Payment Request (PDF) Payment Request Blank (PDF) Ban the Box Job Application Requirements Notice (PDF) Department of Civil Rights Contract Compliance Website Contractors Resources Step 8: CONTRACT CLOSE-OUT - FINAL PAYMENT Substantial Completion Letter 2021 (PDF) Copy of Notice to Paper of Certificate of Completion (PDF) Example of Packet Engineering Division sends to contractors at this stage (PDF) Individual versions of the forms follow below. The packet includes a copy of the final payment but this is more for contractor's information/records. There is no requirement per se that a copy be sent with the Final Subcontractor List and Final Pay App. Final Letter 2021 (MS Word) Final Subcontractor List (PDF) Blank Payment Request (PDF)