Contracts & Purchasing
Contracts
Contact: Attorney’s Office, attorney@cityofmadison.com
- Contract Templates
- Contracts Quick Chart
- Contract Specialists by Department
- Public Works Contracts Process and Forms
- SharePoint Contracts Repository
Repository for electronic versions of final signed contracts. Also links to other contract information like Certificates of Insurance, Legistar, and BID information.
Contract Group
The Contract Group meets quarterly to discuss contracting policies, templates, and issues. Any staff who produce contracts as part of their job duties or want to learn about contracting procedures are welcome to attend.
Contact: Lara Mainella, lmainella@cityofmadison.com
Purchasing
Contact: Purchasing, 608-266-4521, purchasing@cityofmadison.com
- Purchasing Guidelines and Forms
- Purchasing Card (P-Card) Manual
Use P-Cards to make low-dollar purchases ($5,000 or less) for official agency business needs, without having to create a purchase requisition before buying qualifying items.
Software & Technology
City IT must approve all requests for new hardware, software, and online services, including free software (APM 3-20). Purchasing and the Attorney's Office will expect you to follow this process before working on a software procurement or contract.
Policies
- APM 1-1 Completion and Execution of City Contracts
- APM 1-4 Purchasing Policies and Procedures
- APM 3-20 Software Acquisition Policy
- MGO 4.25 Procurement of Items of Apparel
- MGO 4.26 City Purchasing
- MGO 39.02 Affirmative Action Ordinance
- MGO 33.07 Board of Public Works
- File 05943 Local Preference Purchasing Resolution
- File 79719 Nuclear Purchasing Resolution
- File 72485 EULA Authorization Resolution