2025 Crisis Intervention and Prevention RFP

Before applying, please carefully review the full RFP for information on funding availability, eligibility, program requirements, evaluation criteria and key deadlines.

• RFP Guidelines: Crisis Intervention and Prevention (CIP) RFP
• Appendix A-Evaluation Scoring Rubric
• Application Instructions
• Application Checklist Joint/Multi-Agency
• Application Checklist Single Agency 

Applicants are required to attend an RFP workshop or schedule a conversation with City staff Yolanda Shelton-Morris or Nancy Saiz about their proposals by August 25, 2025 at 4:30pm to be eligible to apply. Slides, a video recording, and FAQ will be posted/updated below once available.

1. Slides From the Workshop
2. Video Recording
3. Frequently Asked Questions (will be updated again post workshop)

Dates and Registration (you only need to attend one workshop):                  

• Register for August 12, 2:30-3:30 PM workshop
• Register for August 14, 10-11 AM workshop

Location: Workshop will be held virtually

• Zoom link for August 12, 2:30-3:30 PM workshop
• Zoom link for August 14, 10-11 AM workshop

Applicants seeking to be considered for funding in the 2025 CIP RFP process must submit a Letter of Intent form by August 25, 2025 at 4:30pm to be eligible to apply. Please submit letter to CDDapplications@cityofmadison.com.

Letter of Intent Form

Please keep these important dates in mind when preparing to submit your application.

• RFP Published: August 8, 2025
• RFP Application Workshops: August 12, 2:30-3:30pm or August 14,10:00-11:00pm
• Deadline for submitting Letter of Intent: August 25, 2025 4:30pm
• Deadline to meet with CDD staff if unable to attend workshop: August 25, 2025 at 4:30pm
• Deadline for Submission of Proposals: September 22, 2025, 4:30 PM CDT
• Review of Applications: September 25, 2025– October 10, 2025
• Agency Presentations to Community Resources Committee: Weeks of October 13, 2025 and October 20, 2025 (to be scheduled)
• Community Resources Committee Meeting--Finalizing Funding Recommendations: October 22, 2025
• Resolution with Funding Recommendations Introduced to Common Council: November 11, 2025
• Finance Committee Action on Funding Recommendations: November 17, 2025
• Final Common Council Action on Funding Recommendations: November 25, 2025
• Anticipated Contract Effective Date: January 1, 2026

These dates are for planning purposes. They represent the City's desired timeline for implementing this process. All dates are tentative, non-binding, and subject to change, with notice.

Application Forms (using naming format described below):

• Application Part 1- Organization Narrative
• Application Part 2- Program Narrative(s)
• Application Part 3- Budget Workbook
• Budget Narrative- Joint/Multi-Agency Applications Only
• Fiscal Agent form (if applicable) 

Application Form Naming Format:

Please follow the file naming format provided below for all submitted materials.

• [Program Name]_[Your Agency’s name]_[Program Type]_[Document Type]_[Applicant Type]
• Example: COMMUNITY CONNECT_CIP inc. Prevention Services and Activities_Organization Narrative_JOINT/MULTI PARTNER 

Deadline: Monday, September 22, 2025 by 4:30 PM CDT

Late or incomplete applications will not be considered. Please submit your application well before the deadline. No grace period will be granted.

Submission Instructions:

All proposals must be submitted electronically via email to CDDApplications@cityofmadison.com. Please include CIP RFP 14051 in the email subject line and submit separate emails for each application program proposal. Therefore, if your agency plans to apply for more than one program, we would expect to see a separate email for each program with all of the required materials listed below.

Please include the following required submittals:

• Application Part 1- Organization Narrative (PDF)
• Application Part 2- Program Narrative(s) (PDF)
• Application Part 3- Budget Workbook (including all organization and program information, Excel preferred)
• Budget Narrative- Joint/Multi-Agency Applications Only (one or more for Joint/Multi-Agency applicants only)
• Fiscal Agent form (if applicable) 

• Memorandum of Understanding if needed (If you need a template please reach out to staff)

   

Applications will NOT be accepted from entities that have not:

1) Submitted a Letter of Intent by the deadline; and

2) Attended a workshop or consulted with staff about their proposals by the deadline.

You will receive a confirmation email once you have submitted your application(s) if submitted before 3:00pm on September 22, 2025. These email notifications are not auto-generated, so allow some time for a person to receive and process your application. If you do not receive a notification within 2 hours, it means that your application did not get delivered.

Applications received will be posted after the submission deadline.