Contracts Quick Chart
This chart is an overview for quick reference. Multiple rules may apply if a purchase falls into multiple categories.
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| Cost | Selection | Resolution | How to buy |
|---|---|---|---|
| Up to $25,000 | Best judgment | No | P-card or PO |
| $25,001 ‑ $75,000 | Informal quotes | No | P-card or PO |
| More than $75,000 | RFB | No | PO |
| More than $75,000 (No RFB) | Noncompetitive See Exceptions | Yes | PO |
| Cost | Duration | Selection | Resolution | How to buy (Who signs) |
|---|---|---|---|---|
| Up to $25,000 | Up to 5 years | Best judgment | No | P-card or PO |
| $25,001 ‑ $75,000 | Up to 5 years | Informal quotes | No | Contract (Finance) |
| Software/Technology Up to $75,000/year | Up to 5 years | Informal quotes | No | Contract (Finance) |
| More than $75,000 | Up to 1 year | RFP or RFB | No | Contract (Finance) |
| Up to $100,000/year | More than 1 year | RFP or RFB | No | Contract (Finance) |
| More than $100,000/year | More than 1 year | RFP or RFB | Yes | Contract (Mayor/Clerk) |
| Any cost (More than 5 years) | More than 5 years | RFP or RFB | Yes | Contract (Mayor/Clerk) |
| More than $75,000 (No RFP) | Any | Noncompetitive See Exceptions | Yes | Contract (Mayor/Clerk) |